Corporate Entities
A Corporate Entity is a company that forms part of your organization's corporate group — a subsidiary, holding company, joint venture, or similar.
Part of the corporate hierarchy — Corporate Entities form the structure of your organization's corporate family.
Stored globally — data is shared across all Xakia locations.
Full Entity Management record — appointments, shareholdings, key dates, documents, and audit history.
Included in corporate structure diagrams — a visual Corporate Structure diagram is planned for a future release and will display your Corporate Entities and their relationships.
Parties
A Party is an external company or individual that is not part of your corporate family — for example, an investor, counterparty, or external service provider.
Not part of the corporate hierarchy — Parties do not appear in corporate structure diagrams.
Stored at the location level — not shared across Xakia locations.
Gain a full Entity Management record when referenced in EM — once used (for example, as a shareholder), Parties gain the full EM record and are managed from Entity Management rather than the Parties Log.
The Party / Corporate Entity toggle
When creating a new company in Entity Management, a toggle at the top of the creation form lets you select Party or Corporate Entity. This determines how the company is classified, where its data is stored, and whether it is included in your corporate hierarchy.
Example: a corporate group adds all subsidiaries as Corporate Entities. An external private equity firm holding 40% of one subsidiary is added as a Party — the shareholding is recorded accurately, but the firm is not included in the corporate hierarchy.
Parties and the Parties Log
Parties managed by Entity Management remain visible in the Parties Log and can still be referenced on Matters, Contracts, and Disputes throughout Xakia. Outside Entity Management, only the basic Party information is visible — name, type, and identifier. The richer Entity Management record is only accessible within Entity Management.
In the Parties Log, parties managed by Entity Management show a tooltip: This party is managed by Entity Management.
Individuals are always Parties
Individual records in Entity Management are always classified as Parties — there is no Corporate Entity option for people. Individual data is stored at the location level.
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If you have any questions, please contact us at support@xakiatech.com or reach out to your Customer Success Manager.