Spend Management

A wide range of enhancements to the spend management functionality were included in this release, facilitating a more streamlined workflow for your team:

• Spend Management configuration enhancements include:
  • Invoice submissions restrictions, giving you the option to limit the circumstances in which your external resources and law firms can submit invoices if:
    • the invoice would take the costs to date above the cost estimate
    • the invoice submission date is outside a tolerance time frame from the date of the invoice
    • the invoice submission date is outside a tolerance time frame from the date of completion of the matter
  • Delegated authority limits can be established, restricting the ability of users to approve invoices outside their organization's approved delegated authority limits.
  • Multi-level approvals can be established in line with delegated authority limits and escalating approval workflows in accordance with the invoice amount.
  • Invoice export can be configured and established on 'ready to pay' invoice status.
• Receiving draft invoices has been enabled for external resources and law firms, allowing them to submit draft invoices for review and discussion prior to submission of a final invoice by Xakia users. Invoices can be submitted as 'final' without the need to go through the draft process. See further information here.
• Invoice discussions can occur on either a draft or a final invoice, allowing Xakia users and their external resources to engage in discussions about an invoice if required, or Xakia users to engage in internal discussions about an invoice prior to its finalization. See further information here.
• Invoice audit table will give Xakia users a complete view of the journey of a matter, including submission, discussions, approvals and rejection. See further information here. 
• Approving & rejecting invoices remains a simple process, but now allows for the multi-level approval, including selection of the next person in the approval chain. See further information on invoice approvals here and invoice rejections here. 
• Expense Log enhancements allow you to see all invoices ready for review and approval / rejection by utilizing the 'My Pending' filter. See further information here.

Recurring tasks

Need to create recurring tasks on a matter? We've got you covered with enhanced task functionality to automatically create a recurring task in daily, weekly, monthly, quarterly and much more. See further information here. 

Reports

The transition of Xakia's reports to our powerful new reports engine continues, with the migration of the following reports (enhancements included):

• Short Executive Summary
• Internal Resource Analysis Report
• Matter and Task List
• Task Report (excel)
• User Report

These powerful reports continue to give you deep insight into your Legal Department and opportunities for productivity improvements.